Venue Hire Contract Template (A106)

Who can use this Hire of Premises Contract?

Anyone who owns and wants to hire out premises for an event can use this hire of premises template, i.e. venue hire/room hire

What is this Hire of Premises Contract for?

This venue hire contract contains a letter/booking form with all the details for an event to be filled in. There is a separate set of Terms & Conditions which covers general issues with regard to facilities, rules of conduct etc.

What are the main issues?

The main issues are the practical ones: nature of event, timing, number of visitors, price and payment, catering arrangements, special needs etc.  These are covered in the booking letter.

The main contractual terms are designed to protect the owner. Thus, the hirer has to be accurate with the information provided.  Maximum numbers of visitors are also important and proper notification must be given.

The terms will say whether or not catering or other services can be arranged by the hirer or whether the owner provides caterers.

The risk of cancellation is dealt with, partly by having an initial deposit paid when the booking is made and partly by varying the cancellation charge, depending on how close this is to the time of the event.

Rules of conduct for visitors are important, as is the liability of the hirer if damages caused.

What detailed terms does the contract contain?

The main points cover:

• definitions
• when the contract comes into effect
• booking information
• facilities to be provided
• catering
• cancellation
• payment and charges
• rules of conduct
• hirer’s liability
• a general clause incorporating assignment and subletting, notices and governing law

You need this agreement if you intend to hire out your premises for an event.  It can also be used if you are the hirer.

For more information on each of these sections, see our Explanatory Notes  which you will  receive when you download the document from our website.

For information on signing documents see our Contract Signing page

When I download the document, can I change it and/or use it more than once?

Yes, all ContractStore’s templates are in MS Word and you can use the contract on more than one project. For more information, watch the video on this page of our website or see our FAQs

Legal support

ContractStore supplies templates and is not a law firm.  But experienced lawyers write all our templates, so we can arrange legal assistance for customers who need special terms in one of our documents or a bespoke template. . For more information see our Legal Services page.  For more information see our Legal Services page.

Contract Author – see our Authors page

 And if you want to contact us see our Contacts page.