Artist Loan Out Agreement (A247)

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Who can use this Exhibition Loan Agreement?

This Exhibition Loan Agreement is for use by an artist when lending artwork for an exhibition.

It has been developed by ContractStore in collaboration with Artquest, part of University of the Arts London.

What is this Agreement for?

This two page Exhibition Loan Agreement is in a plain English user-friendly format and sets out the terms on which an artist will agree to lend works for an exhibition.

What are the main issues?

The loan agreement will itemise the artwork or works  to be loaned as well as the venue, dates and title of the exhibition.

The borrower will be responsible for keeping the aartwork  safe during the exhibition and ensuring them against loss or damage.

The artist confirms that he/she owns copyright in all theartwork nd reserves all rights with regard to reproduction. This means the borrower may be restricted in the use of photographs except for publicising the exhibition.

The agreement does not contemplate the works will be sold.  However our contract contains an clause that would enable sale enquiries to be referred to the artist, although the exhibition organiser will not get commission in our template.  If you want an agreement that covers the sale of your works by a gallery, have a look at our  Consignment Agreement template, A246 

What detailed terms does the contract contain?

There are nine short clauses that cover:

  • Loan of works
  • exhibition
  • Transport
  • Setting up
  • Insurance
  • Loss or Damage
  • Copyright
  • Sales
  • Disputes & Law

For more information on each of these sections, see our Explanatory Notes  which you will  receive when you download the document from our website.

For information on signing documents see our Contract Signing page

When I download the document, can I change it and/or use it more than once?

Yes, all ContractStore’s templates are in MS Word and you can use the contract on more than one project. For more information, watch the video on this page of our website or see our FAQs

Legal support

ContractStore supplies templates and is not a law firm.  But experienced lawyers write all our templates, so we can arrange legal assistance for customers who need special terms in one of our documents or a bespoke template. For more information please visit our Legal Services page.

Contract Author – Giles Dixon. To contact us please visit our Contacts page.



If you have any questions about a contract and/or want to see the Explanatory Notes before you buy, please let us know by using our contact form

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