Legal documents for business

You will find this contract in:

	Full Catalogue
	UK Employment Contracts
	Employment Contracts

You could also consider these related contracts:

E102	Employment Letters Pack
E105	Policy for Use of E-Mail and Internet
E107	Health Questionnaire
E108	Staff Secondment Agreement
E110	Contract of Employment
E113	Email Policy
E117	Company Travel & Expenses Policy
E121	Employee Working Time Regulations Opt-out Letter
E122	Staff Handbook

Explanatory Notes

Permanent Employment Contract - Full or Part time Employee

CONTRACT OF EMPLOYMENT – GENERAL
FULL TIME AND PART TIME

This permanent employment contract has been designed to be used for either full time or part-time employees.
The contract should be issued to employees no later than 12 weeks after they commence employment. It is usual to issue the contract with the Letter of Offer.

The Contract of Employment should be sent in duplicate and a copy signed by the employee and retained on their file. This will act as proof that the terms and conditions of the contract were received and accepted.

It is important to review your employment contract to ensure that it is applicable for the needs of your business which will change.

There are some clauses in the contract which may be changed in accordance with your business requirements; however the list below covers the essential headings of any Employment Contract:

• Commencement
• Job Title
• Place of Work
• Pay
• Hours of Work
• Holiday Entitlement
• Sick Pay
• Pension
• Retirement
• Notice
• Disciplinary and Grievance
• Data Protection
• Equal Opportunities

Guidance on Specific Clauses:

Commencement Date

If this contract replaces an earlier contract with the same employer, the earliest start date must be stated. This is for the purpose of Employment Rights and Company benefits. Where this contract is issued to a new employee a Probationary period may be included. The usual period is 3 months but should not extend longer than 6 months.

Place of Work
Insert the normal place of work here, however if any travelling is required in the role it should be stated here. If no travel is necessary please state.


Pay

Normally an employee's salary will be paid monthly in arrears. Make sure that any deductions from salary are clearly understood and agreed with the employee. (Excluding tax and NI).

Hours of Work

Normal office/ shift hours will apply but if any additional hours are required and agreed to employers should be aware of the statutory constraints of the Working Time Directive. It should be clearly agreed whether the employee will be paid for extra hours or take the time off 'in lieu'. Reasonable notice will be given of changes to hours of work, usually 1 month.

Holiday Entitlement

It is normal for all employees to be entitled to take public holidays in addition to their normal holiday entitlement. The normal holiday entitlement is 20 days per annum however this will depend on the industry.

Sick Pay

It is normal to offer a benefit for time off Sick in addition to the Statutory Sick Pay scheme. A suggested scheme is highlighted in this section. All sickness payment is at the discretion of the Line Manager.

Pension

It is normal for employees to join a Pension Scheme on completion of their trail period. In this section it is normal to include any provision for Life Insurance. Normal retirement age for both men and women is 65 years.

Notice

The notice required to be given is shorter for the employee than for the employer. When an employee leaves and is not required to work their notice it must still be paid by the employer in full.

Disciplinary and Grievance Procedure

All the details of the Disciplinary and Grievance procedure should be issued to all employees during their first few days. It is normal to follow the A.C.A.S guidelines for these procedures and to have separate policies.

Equal Opportunities

It is illegal for an employer of discriminate on grounds of sex, race, martial status and disability or trade union membership. This applies to both the recruitment process and during employment. Part-time employees must be treated no less favourably than full time employees. They must be entitled to the same benefits albeit on a pro-rata basis.

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