This Irish building contract template is for use in Ireland by a developer or home owner who appoints a building contractor for a new house or some other building project. It complies with the Irish Construction Contracts Act.
The Irish building contract is in a user-friendly style in four parts:
- a short form of agreement
- a set of standard Terms & Conditions
- an Appendix with a list of details: completion date, insurance requirements etc.
- Schedules to cover the Specification, Price & Payment.
The Terms and Conditions cover:
- contractor obligations
- client obligations
- planning and permits
- work at site
- price and payment
- change and delay
- acceptability of services
- completion, defects and liquidated damages
- insurance and indemnity
- ownership and risk
- termination and suspension
- client supplied materials and equipment guarantees
- third party rights
- general items – notices etc.
- disputes and law (Irish law applies)
This Irish building contract is designed for use by home owner or developer in Ireland who appoints a contractor to build a new house or carry out other building work. It is designed to be compliant with the Construction Contracts Act 2013 which now applies in Ireland. Although the Act does not apply to the building of a dwelling of less than 200 sq. m for the owner, it contains sensible with regard to payment and resolution of disputes.
The contract is structured in a user-friendly style in four parts: a one page form of agreement that the client and contractor will sign, a set of (standard) Terms & Conditions, a one-page Appendix with a list of specific items such as the completion date, amount of insurances etc., and Schedules that should contain details of the project including the scope of work or specification, the contract price and payment terms.
The form can be used either when appointing one contractor for a building project or when the client decides to engage more than one contractor.
For general guidance on issues that need to be considered in the contracts for a building project, see our free document Guidance Notes for a Home Builder Z165.
FORM OF AGREEMENT
This is reasonably self-explanatory and you need to fill in the relevant details here and in the Appendix before it is signed.
TERMS & CONDITIONS
Clauses 1 and 2 set out the general obligations of the contractor and the client.
Clause 3 deals with responsibility for getting planning and other consents, and you should discuss this with your architect or builder. The Building Control Regulations allow an owner to opt out of Statutory Certification and if an opt out is decided, this will be shown in the Appendix.
Also, clause 3 deals with the possibility of the client taking out a 10 year warranty with a company such as Self Build Zone.
Clause 4 allows for the client’s architect or other representative to manage the project and issue instructions etc. on his behalf. There is also reference to the contractor’s representative and the need for him to be based at the site when needed during the work.
Clause 5 sets out the basic rules for working on site and the contractor’s responsibilities.
Clause 6 deals with price and payment. More details of price and payment will be in Schedule 2 but the basic arrangement provides for the contractor to submit regular payment claim notices for payment to the client – either monthly or in accordance with a payment schedule – and the client will pay within 28 days. If the client is not happy with an application, he needs to give notice with reasons before the payment date under clause 6.4.
Late payment may entitle the contractor to claim interest under 6.7. These clauses follow the requirements of the Construction Contracts Act 2013.
Clause 7 deals with change and delay. It is important to have a procedure for dealing with changes during a building project and this is set out here. Before implementing a change, the impact in terms of price and timing need to be assessed and, once agreed, the change should be confirmed in writing. We have a Change Confirmation Form that can be used for this.
If the contractor is delayed for reasons beyond his control the contract allows for him to get an extension of time, and the completion date will then be adjusted. Delay may also entitle the contractor to extra money but we have inserted some wording in clause 7 that will restrict the entitlement to extra money.
Clause 8 makes it clear that bad work needs to be corrected by the contractor.
Clause 9 deals with completion and post-completion defects. Once the work has been satisfactorily completed, the client or his architect or project manager will sign a completion certificate. There is then a 6 or 12 month Defects Period during which the contractor has to remedy any defects that appear in the work.
Clause 9.5 provides for liquidated damages which you may want to incorporate. Liquidated damages are a fixed daily or weekly amount that the contractor will have to pay if he does not meet the completion date. The damages should be a reasonable pre-estimate of the cost that the client will incur. For example, if you are building a new house and you have to rent another property until you can move in, the liquidated damages might be equal to the rent that continues to be paid if completion doesn’t take place on time.
Clause 10 refers to insurance and the details of insurance to be taken out by the client and the contractor will be inserted in the Appendix. Clause 10.3 is a wide indemnity in favour of the client from the contractor making the contractor liable for problems caused by his negligence etc.
In clause 11, materials coming onto the site will become the property of the client, and if they are paid for in advance, then ownership will pass to the client at that stage.
Clause 12 allows either party to terminate the agreement if the other commits some serious breach of contract or becomes insolvent. Clause 12.5 gives the client the right to terminate at any time but if that happens, he has to pay some compensation to the contractor.
Clause 12.7 deals with suspension. This might be needed if, for example, the contractor is appointed but then some planning decision holds up the project. And the contractor has a legal right to suspend work in certain circumstances under the Construction Contracts Act which is covered in 12.8.
Clause 14 contains a number of “boilerplate” clauses.
Clause 15 deals with disputes and there is a three stage process: firstly, negotiation and, if this does not work, then either party can ask for adjudication which is in fairly short process and avoids more expensive and lengthy court proceedings. If adjudication does not resolve the matter, then the dispute will have to be referred to the courts in Ireland and Irish law applies.
Alternatively under clause 15.4, the parties could agree to refer the dispute to mediation. Our form suggests using CEDR Ireland for this process: CEDR (the Centre for Effective Dispute Resolution) is long established in the UK and also has offices in Dublin.
This needs to be completed before the contract is signed and is hopefully self-explanatory.
This will contain details of the project and the description of services will probably refer to drawings and specifications which contain the detailed scope of work. The more detailed the design and specification before work starts, the less scope there is going to be for uncertainty and the need for changes which, of course, will have an impact both with regard to price and programme.
The contract price should be inserted here together with a breakdown of at least the major elements. If there are ‘provisional sums’ included – i.e. prices for work or equipment that has not yet been finally decided, such as kitchen or bathroom – these should also be mentioned.
There are two options for payment – either monthly or by reference to a payment schedule. You should delete whichever option does not apply. In the case of a payment schedule, you need to be clear in the wording so that there is no argument as to whether or not a particular milestone has been reached that entitles the contractor to payment.
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This building contract template is for a home owner appointing a contractor to build a new house or an extension or carry out other construction or renovation work. It can also be used by a…