Company Travel & Expenses Policy (E117)

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A detailed policy for issuing to all employees regarding UK & international travel and expense claims. Includes policy on use of business class bookings, company charge cards, expenses and petrol claims and authorisation of expenses claims.

This thirteen page document contains 11 clauses covering

  • policy
  • overview operation of expense claim procedures
  • reimbursement of expense claims
  • corporate charge cards
  • UK travel
  • international and domestic air travel
  • business and employee entertainment
  • hotel accommodation
  • other expenses
  • expense form completion and authorization
  • reimbursement of expenses
  • telephone call reimbursement and payment

Use this document if you are an employer whose staff undertake UK or international business travel, and you want a straight-forward policy for travel and expense claims.

This document can be used as a stand alone policy, or in conjunction with the Business Travel Authorisation Form E118 and guide on our website.

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Explanatory Notes

The clauses in this policy document template are self-explanatory but if you have any queries please get in touch. You can email

Clauses cover:

  • Use of business class bookings
  • Company Charge Cards
  • Expenses that can be claimed and any restrictions
  • Petrol claims
  • Authorisation procedure for expenses claims
  • Use of own car
  • Petrol claim limits
  • Timing of expense submissions and payment of expenses
  • Guide on details to enter and paperwork to retain with expenses for clients entertained , and the expenses being claimed etc
  • It covers UK and Overseas claims and policies, as well as individuals and groups travelling together