Who can use this Invitation to Tender Pack?
Anyone – including a developer, architect or homeowner – who wants to get a quotation from a contractor or supplier for a project. It can also be used as an invitation to tender for the supply of goods or services.
What is this Invitation to Tender Pack for?
We designed it for use when you have need a written quotation for a project – e.g. a house extension or a new swimming pool. It is particularly useful when you want to get more than one tender because you give all the bidders the same information. They have to submit their bid by the same date.
What are the main issues when preparing an invitation to tender?
Make sure that you provide enough information – e.g. designs and an outline (or detailed) specification. Also give them access to the worksite. Then the tenderers/bidders will know what is involved and be able to price the work properly .
What does the Invitation to Tender Pack contain?
4 documents:
- Invitation to Tender. This is a template letter to be sent to each supplier/contractor invited to tender. It will state the date for receiving a priced bid for the work. It will also make it clear that the client does not have to accept any tender
- Instructions to Tenderers. There are 11 short paragraphs that set out the procedure to be followed by each tenderer
- Form of Tender. This has to be completed by each person bidding for the work and sent to the client by the tender return date
- Tender Documents: We include an outline of the documents and information for you to complete. These will accompany the ITT to enable the contractors to prepare a priced tender for the work.
It will be sensible to include in the Tender Pack a form of contract that the successful bidder will be required to sign. We have a number of contract templates s for building work that you may wish to use e.g: Building Contract B152,Supply & Installation Contract B154 or our Design & Build Contract B160 .
For more information on our Invitation to Tender Pack, see the Explanatory Notes which will be included when you download the pack.
When I download the document, can I change it and/or use it more than once?
Yes, all ContractStore’s templates are in MS Word. You you can use the Invitation to Tender Pack on more than one project. For more information, watch the video on this page of our website or see our FAQs
Legal support
ContractStore supplies templates and is not a law firm. But all our templates are written by experienced lawyers so we can arrange legal assistance for customers who need special terms in one of our documents or a bespoke template. . For more information see our Legal Services page.
And if you want to contact us see our Contacts page
If you have any questions about a contract and/or want to see the Explanatory Notes before you buy, please let us know by using our contact form