Legal documents for business

You will find this contract in:

	Full Catalogue
	UK Employment Contracts
	Ancillary Employment Documents
	Employment Contracts

You could also consider these related contracts:

E110	Contract of Employment
US116	Employment Agreement (U.S.)

Explanatory Notes

Employment Letters Pack

GUIDANCE NOTES FOR USE WITH EMPLOYMENT LETTER PACK

LETTER 1: CONFIRMATION OF PROBATIONARY PERIOD
You need to be explicit about what increased benefits may apply on successful completion of the employee’s probationary period. E.g. Bonus/Pension

LETTER 2: EXTENSION OF THE EMPLOYEE’S PROBATIONARY PERIOD
It is important that you are specific about the reason for extending the probationary period and how you will measure any improvement. Also how you will support the employee to successfully for fill their role.

LETTER 3: TERMINATION AFTER PROBATIONARY PERIOD
On termination of an employee's probationary period it would be normal not to require the employee to work their notice period and pay them the equivalent amount in lieu. It is important to be explicit about how you will handle any reference request for the individual and to ensure that in giving any reference you only comment on factual information.

LETTER 4: LETTER FOR WOMAN GOING ON MATERNITY LEAVE
Outlines Statutory Maternity provisions only. You may wish to enhance the amount of paid time you provide for a woman on Maternity Leave. On return from Maternity Leave it is important that any requests for changes to working hours are considered positively and where possible the woman’s request agreed.

LETTER 5: INVITATION TO DISCIPLINARY MEETING
It is advisable to include a copy of the organisations Disciplinary Procedure when sending this letter. Please note the right to representation. The alleged offence and your description of the offence must not make any assumptions about the outcome of the meeting.

LETTER 6: LETTER GIVING A FORMAL WARNING
Please make sure that you give a brief summary of the incident discussed at the Disciplinary Meeting and state the name of the Manager to which the appeal should be addressed.

LETTER 7: REFERENCE REQUEST
It is advisable to only use references to confirm basic factual information. Therefore the reference letters does not ask the referee to comment on an individual in any other way.

LETTER 8: LETTER TO CHANGE WORKING PATTERNS
Note that you would normally have a discussion before sending this letter of confirmation. Also the employee should be given at least 30 days notice of an change in terms and conditions of employment

LETTER 9: LETTER FOR PROMOTION
Please detail all changes to the employees terms and conditions and the effective date of commencement.

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