Employment Policies & Procedures

All UK businesses have to have a code of conduct regarding Bribery in order to comply with the Bribery Act 2011.

Over seven pages, the code covers

• the company’s anti-bribery structure
• hospitality & gifts.
• risk assessment
• due diligence
• communication (including training)
• monitoring & review

A detailed appendix is included, containing

• Summary of the Bribery Act
• Examples of prohibited activities
• Sample Risk Matrix and Register
• Sample Contract Clauses
• Training Schedule
• Entertainment/Hospitality Form

This Code of Conduct covers all the points in detail so that your company is protected from claims for corporate offences under the Act.

This document is a template for detailing details of flights, hotels, car hire etc, for signing off by a manager prior to an employee travelling on company business.

It can be edited in Word, and adjusted to suit individual requirements and purchase order numbers or accounting codes.

This form should ideally be used alongside the Travel & Expenses policy document (E117) to highlight to employees the type of flights, and hotels they should be booking and which class or value of travel their position allows them to book.

A form that can be used for a department / person to request a new or replacement fixed asset, such as a PC, printer or machinery. It includes business justification, costings and authorised signatories prior to order of the equipment.

The form can be adjusted to suit individual company requirements and departments for accounting. Includes area for approval by Health & Safety and other signatories as required.

See also our Business Travel Authorisation Form, E118.

A detailed policy for issuing to all employees regarding UK & international travel and expense claims. Includes policy on use of business class bookings, company charge cards, expenses and petrol claims and authorisation of expenses claims.

This thirteen page document contains 11 clauses covering

• policy
• overview operation of expense claim procedures
• reimbursement of expense claims
• corporate charge cards
• UK travel
• international and domestic air travel
• business and employee entertainment
• hotel accommodation
• other expenses
• expense form completion and authorization
• reimbursement of expenses
• telephone call reimbursement and payment

Use this document if you are an employer whose staff undertake UK or international business travel, and you want a straight-forward policy for travel and expense claims.

This document can be used as a stand alone policy, or in conjunction with the Business Travel Authorisation Form E118 and guide on our website.

This document contains a policy to issue to employees to ensure appropriate use of e-mail and internet at work.

In five straight-forward clauses, the document sets out compliance with relevant UK and international legislation, applicability, policy requirements, use of e-mail, use of internet and internet downloads and the employer’s right to ensure compliance with the policy through the use of monitoring, where appropriate.

You need this document if you are a business owner who wants clear policy guidelines on employee use of e-mail and internet at work.
 

This is a brief pro-forma letter to be signed by employees working within the UK who wish to work longer than an average of 48 hours per week as provided for by the Working Time Regulations 1998 (as amended).

You need this document if you are an employer whose staff wish to work longer than an average of 48 hours per week.

This Equal Opportunities Policy is a 5 page document which comprehensively addresses the central issues relating to discrimination and harassment in the workplace.

Containing 9 clauses, the Policy:

• sets out the company's stance towards discrimination and harassment
• addresses types of discrimination
• details company recruitment and selection processes, employment and training
• demonstrates company promotion of equality and diversity
• includes a complaints procedure
• discusses implementation of Policy
• highlights the importance of monitoring the Policy.

The policy aims to protect employees from discrimination, promote diversity in the workplace and state the employer’s commitment to equal opportunities.

This Health and Safety Policy is a 3 page legal document template which sets out an employer’s approach, objectives and arrangements for managing health and safety in the workplace.

The Policy is written with reference to The Health and Safety (Display Screens Regulation) Act, and the Manual Handling Operations Regulations.

The Policy includes statements detailing company commitment to:

• health and safety
• responsibility within the company for implementation of the Policy
• risk assessments
• working conditions
• training
• emergency procedures
• staff consultation

Further clauses address:

• workplace behaviour
• first aid
• the need for ongoing review and monitoring of company health and safety 

It is a legal requirement in the UK to have such a written Health & Safety Policy in place in organizations with 5 or more employees.

In the last 30 years, the obligations upon and duties of an employer, in the area of health and safety in the workplace, have mushroomed. This book is an attempt to explain, in a straightforward way, the legal requirements that an employer needs to comply with, in this increasingly complex area.

This is a Employee's Medical Questionnaire template, intended for employers to provide after a prospective employee has been offered a job but before the commencement of employment.

Where a job offer is conditional upon a satisfactory medical examination this must be made clear in any job offer. This form should be approved before use both by the employer’s medical advisers and specialist lawyers.

This Redundancy Pack will assist employers in conducting small scale redundancies of between 1-5 employees. 

It contains an invaluable 9 page Redundancy Guide dealing with frequently asked questions (e.g. use of appropriate selection criteria), an essential step by step explanation to each stage of the redundancy procedure including checklists for each individual consultation meeting, together with five accompanying letters:

• Letter One –“At Risk” letter – warning of potential redundancies
• Letter Two – Follow up letter
• Letter Three - End of consultation letter
• Letter Four – “Job safe” letter
• Letter Five – Dismissal letter

Note: This is an English Law Edition.

This Staff Handbook is a 36 page document in 27 sections setting out the rights and duties of both employer and employee and the employer’s policies and procedures in relation to all personnel matters, including disciplinary and grievance procedures. 

It addresses:

• Absence, lateness and return to work
• Additional employment
• Annual leave
• Appraisals
• Capability
• Data protection
• Dignity at work
• Disciplinary & Grievance Procedures
• Education & Training
• Employee Responsibilities
• Equal Opportunities
• Health & Safety
• Home working
• Induction
• Leave of Absence for Public Duties
• Part Time Employees
• Recruitment
• Sick Pay
• Smoking at Work
• Special Leave
• Use of E-Mails, Fax & Internet
• Use of Telephones
• Whistle blowing
• Working Parents
• Bonus Schemes
• Occupational Pensions

This Handbook is designed for use by employers in England and Wales.